10 Duties of my Career

Duties

·         Auspices and sponsorship for the event. ·         Manage events, identify a potential business, researching, writing, planning and implementing all aspects of the exhibits. ·         Usually be present during the event to address any problems that may arise. ·         Collaborate with sales teams and customers to identify qualified opportunities.

·         Processes group reservation information including rooming lists, suites, resumes and billing requirements. ·         Communicates and verifies information between Meeting Planners, Housing Bureaus, Meetings and Conventions and Front Office. ·         Processes reservation requaierments.

·         Work with the marketing department and the Director of Events to determine appropriate event dates, locations, timelines, formats and venues. ·         Adhere to all deadlines, turnaround timelines & compliance requirements. ·         Conduct site inspections for events as required. ·         Review contracts for meetings as assigned. ·         Provide timely and accurate data on events as assigned. ·         Conduct post-event surveys for meetings as assigned. ·         Determine and arrange detailed engagement logistical needs. ·         Oversee event vendors and travel coordination as assigned. ·         Prepare and provide invited guests with timelines outlining all planned engagement details. ·         Respond to day to day guest/market partner inquiries and needs. ·         Overall management of project timeline. ·         Ensure organization of registration process. ·         Maintain the highest level of quality, professionalism and integrity. ·         Review vendor invoices for accuracy. ·         Update budgets as necessary in conjunction with the Director of Events during planning process. ·         Communicate budgetary information to the director of events ·         Proactively seek out process improvements. ·         Assume and perform other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position or as requested

Researches and secures location, facilities, transportation, and equipment Recruits, assigns, and oversees volunteers Monitors event functions to ensure events run smoothly Serves as liaison to the Director of Development in order to obtain media opportunities Plans and oversees cost-effective events; sets revenue goals, forms relationships with and solicits events sponsors and donors, and coordinates and manages sponsors, contractors, vendors, employees and volunteers during and for the event

·         Sell and coordinate events and meetings for the Hospitality Division. ·         Work with prospective clients to define the scope of the event, show venues, write permits, track event fees, coordinate building-related event logistics, follow up with client upon event completion, and ensure a high level of customer service. ·         Create and maintain client/event file, Ungerboeck event software system, and event calendars. ·         Serve as the primary contact for permitted events, ensuring a high level of customer service, that fees are collected in a timely manner, and that the accounting documentation process is completed. ·         Ensure all rules and regulations identified in the clients Special Use Permit for each venue (historic, environmental, use and occupancy) are adhered to. ·         Attend industry events to market the Presidios venues and other park uses. ·         Serve as the on-call back-up support for the Hospitality Event Venue Assistants.